Projects and Teams Keep Every Meeting Tied to Real Work

Meetings shouldn’t live in a random list. Almost every conversation you have is about a project, a client, or a team. MeetNote’s Projects and Teams feature makes that connection explicit.

Instead of guessing where a meeting belongs later, you link it to the right project and team right inside the app. That way, every recording, transcript, AI summary, and recap email sits where it actually matters—in the context of the work it’s driving.

Turn Meetings intoProject Timelines

Projects move forward through conversations: kickoffs, planning calls, check-ins, problem-solving sessions, wrap-ups. MeetNote lets you group those meetings so they form a clear timeline inside each project.

For every project, you can:

Give it a clear name like “Client X Implementation,” “New App Launch,” or “Safety Training Rollout.”
Add simple context such as goals, dates, and high-level budget notes.
Attach all related meetings so nothing sits on its own.

When you record a meeting on your phone, you can immediately link it to one or more projects. Over time, that project view becomes a story of how the work evolved—what was discussed, when decisions were made, and how next steps changed across multiple meetings.

See the Right Meetings in the Right Place

Instead of scrolling through one endless list of sessions, you can open a project and instantly see only the meetings that matter to it.

With MeetNote’s projects and teams structure, you can:

Open a Project to view its full meeting history, in order.
Tap any meeting to jump straight into its transcript, AI summary, and minutes.
Skim the project’s recap emails to understand how you updated stakeholders over time.

So when someone asks, “When did we decide that?” you don’t have to hunt through random notes. You open the project, tap the relevant meeting, and everything is right there on your phone.

Organize People with Teams and Departments

Projects are one half of the picture; Teams are the other. MeetNote helps you keep your people tidy too, especially as you grow.

Inside the app, you can:

Create teams that match how you actually work: “Product,” “Marketing,” “Construction Crew A,” “Consulting Squad,” “HR,” etc.
Group teams under departments where it makes sense (e.g., multiple sales teams under “Sales”).
Manage memberships, so you know who belongs to each team.
Review and approve join requests when someone needs access to a team’s projects and meetings.

This makes it much easier to see which groups have been involved in a project and who has the context to answer questions later.

Connect Projects and Teams for Real-World Context

The real power shows up when you combine projects and teams.

In MeetNote, you can:

Attach a meeting to both a Project and one or more Teams.
Open a project and filter meetings by a specific team (“Show me only meetings where Support was involved”).
Open a team and see all the meetings they’ve participated in across multiple projects.

Example:

You’re looking at the project “Client X Implementation”.
You filter by “Onboarding Team”.
Now you see just the meetings where that team was in the room for this client.

From there, you tap into any meeting, read the summary, check the transcript, and see the recap email that went out.

Quick Signals: Priorities and Progress

Projects don’t all carry the same weight. MeetNote lets you give basic structure to your projects and teams setup without turning into a heavy project management tool.

For each project, you can:

Set a simple priority so important work stands out.
Track rough timelines (start / target dates) to understand where you are in the cycle.
See at a glance how many meetings have been recorded for that project recently.

Then, because every project meeting carries its own transcript, summary, and recap email, you can quickly open the latest ones to see how things are moving.

Every Meeting Brings Its Notes Along

Projects and Teams sit on top of MeetNote’s core flow—they don’t replace it.

For every meeting you attach to a project or team, you still get:

Recording on Pro and Premium, with flexible start/pause/resume on mobile.
AI transcription of everything said.
AI summaries that pull out key points, decisions, and action items.
The minutes composer so you can polish the final record.
Automatic recap emails to attendees when you’re done:
- Free: transcript + basic summary (text-only).
- Pro & Premium: transcript + refined minutes + time-limited audio link.

The difference is that now these notes don’t sit in isolation—they sit under the right project and team, where you’ll actually look for them later.

Great for Growing and Cross-Functional Teams

As soon as you have more than one project or more than one team, things get messy fast. Email threads split, docs multiply, and meeting notes get lost.

MeetNote’s projects and teams structure is built to keep that under control:

Consulting firms can group meetings by client and engagement while separating internal vs client-facing conversations.
Construction companies can group project meetings by job site and connect them to field, office, and client teams.
Internal corporate teams can see how leadership, product, operations, and support all intersect on the same initiative.

Instead of spinning up more tools, you simply attach each meeting to the project and team it belongs to and let MeetNote do the organizing for you.

A Clear Picture of Work, Not Just a Pile of Meetings

At the end of the day, Projects and Teams are about turning meetings into a coherent picture of your work:

What you were trying to achieve.
Which projects were involved.
Which teams showed up.
How decisions and responsibilities changed over time.

You keep using MeetNote the same way—recording on mobile, letting AI take care of transcription and summaries, and sending automatic recaps. The difference is that every meeting now lands somewhere meaningful, inside the projects and teams that define your business.